Device Tracking

How To Track Location for Several Windows Devices in Your Company

Learn how to track all your company’s Windows devices and simplify device management to improve security.

September 2, 2022

The FBI reports that laptops are stolen every single day. If you’re a personal laptop owner dealing with a stolen device, you may be facing lost data, sentimental pictures, and other files.  If you’re a corporate IT or physical security officer in charge of hundreds or even thousands of devices that hold millions of dollars worth of organizational data, a stolen device can cost you a lot more. 

According to Microsoft, 100 percent of Fortune 500 companies, and 1 in 7 people around the world, use Windows 10 devices. That means that even a large organization with an impressively low turnover rate is still handing out hundreds and even thousands of these devices to new employees every single year. For Windows laptops, it’s key to use specific tracking and security solutions on this type of tech. The right security software package specialized for Windows can help you track a stolen or lost item down quickly and have a greater chance to secure it into your possession.

There are three main reasons (and several ancillary ones) to efficiently track Windows equipment that your company issues to employees. 

  • First, it’s the company's property and technology costs money.  
  • Second, even on a cell phone and definitely on a laptop, there’s going to be some amount of corporate data that is confidential.  
  • Lastly, a device could be an entry point into your corporate network, databases, applications, etc. 

Let’s dive into the benefits of a windows tracking solution for your company, how these trackers locate devices, and which tracker may be best for you.

Benefits of Having a Windows Device Tracking Solution for Your Company

Using a single platform software solution to help ensure the physical and digital security of a company’s Windows devices is going to increase any organization’s peace of mind. An added mobile device management (MDM) suite can offer a lot of options and even more confidence in knowing that all of your company property and data is safe and secure. Below are some of the benefits of using Windows tracking software. Those that also include robust MDM services feature even more advantages.

Add an Extra Layer of Compliance

With a Windows tracking system, when a laptop or device is stolen or lost, you can enforce your cybersecurity requirements systematically and remotely. You can also eliminate user actions, lock down the device or even wipe remotely all the data. This includes any applicable government compliance due to contracts, etc.

Prevent theft and information loss 

Device tracking solutions can alert you when devices aren’t in known or approved areas, which can prevent theft before it happens. Configurable tracking and geofencing support are available in sophisticated Windows tracking programs. You can use historical location data among other features to know when a device is or has been, especially helpful when your device fleet appears to grow some legs. 

Monitor the Location of Your Remote Staff

Similarly, if a device isn’t in a place where it belongs it may be a signal that some suspicious behavior. These location alerts can aid  IT managers to track and ensure that corporate device or data has not been compromised, and identify odd mobility patterns for remote employees who may need support due to an emergency. 

Improve Data Security

Serious data breaches can easily cost a company millions of dollars. Poor data security can cost money in lost business down the road, too. That’s why spending on better data security now with robust tracking programs with remote wipe capabilities is a no-brainer.

Manage Hundreds or Thousands of Devices in a Simpler and Safer Way

MDMs create a one-stop shop that allows you to know where all of your devices are at any time. All IT security personnel have access to the same dashboard and information with MDM features, which helps prevent any confusion or missed information about the status of a possible breach.

More Data and Evidence for Quicker Reactions from Law Enforcement

It’s hard to verify when a laptop has actually been stolen, especially for law enforcement. With trackers, you gain comprehensive control over mobile assets, their specific location GPS points, and the ability to disable a laptop remotely to ensure data security. After you’ve secured the device, you can share location information from anywhere in the world to help local law enforcement involvement.

Support Company Growth

It’s easy to ramp up from 100 to 1,000 employees with an easy-to-use Windows tracking system because you won’t have to worry about adding more devices to a complicated security process. You can also onboard new employees more easily with security protocols already in place.

Optimize Mobile Device Spending

Businesses can cut costs by limiting the number of devices they have to purchase. One way to limit this is to make sure all issued devices are kept in company possession and returned when an employee quits. Locating unused items, even right in the office, and maximizing those already in play increases your device footprint. 

Many companies also employ a “Bring Your Own Device” policy, which can be a win-win for employees and employers. By allowing employees to bring their own devices and adding needed software and security to their personal laptops, a fairly large capital outlay is avoided. The ability to sync all work and play on one device or laptop can also be a big win for on-the-go working professionals. 

Enterprise Windows laptop tracking systems allow IT security to track these personal devices too. As long as a company is upfront about its installation of these programs on devices and is able to lay out what is business vs. personal items on the computer, there is no difference in tracking when it comes to employees using their personal devices. No matter whether you need to protect customer lists, trade secrets, credit card information, other intellectual property, medical records, or even data on students and teachers in an education setting, the right tracking program should let you do it all with ease.

How To Locate Your Windows Laptop?

For laptop tracking, most people use the built-in “Find My Device” function that’s available to help locate Windows devices. It’s an onboard Windows tracker system. Microsoft Find My Device allows you to locate and lock a laptop. It works on PCs, laptops, Surfaces, or Surface Pens. For corporate devices, IT personnel with administrative rights can set this up via a Group Policy

Although the Microsoft Find My Device feature is in essence a Windows laptop tracker, it does not have the robust company-wide benefits of a full-fledged enterprise tracking package, like Prey or other developed software. The difference with enterprise systems is the simplification of device management and automation in security for any size environment. 

Prey software also enables IT personnel to: 

  • locate Windows devices
  • activate an alarm on any laptop
  • display a message on its screen
  • lock it down, remotely and in real-time

An enterprise tracking solution should also be easy to install on your devices and simple to set up. Utilizing dashboards to locate and monitor all of your important equipment is just one other benefit of programs that are created specifically to help businesses keep better records of their tech and their property. 

Through tested tracking features, like Prey’s smart tracking functionality, IT departments will always know where company devices are located via multiple location methods, including active tracking, which gathers new locations when device movement is detected, GPS, WiFI triangulation, and GeoIP to locate your phone, laptop, or tablet.

Takeaways

It’s more likely than not that at some point your laptop, tablet, or cell phone will be lost or stolen. However, because this is our reality, there are now amazing solutions to combat the threat of lost property and data. Prey is one option, and we’re ready to help with newly enhanced features and continuous development that better tracks your devices each day.  

Prey offers our customers the following features (even in our free trials):

  • Access to three different location technologies (GPS, WiFI triangulation, and GeoIP) to quickly find laptops, tablets and mobile devices in the field and at company locations
  • Customizable tracking that can be done actively or on demand
  • Timestamped reports on a laptop’s present location
  • Ability to lock and prohibit access to a laptop in case of suspicious movement or behavior
  • Remote ability to delete saved passwords, preventing access to internet accounts or banking credentials
  • Remote lock and wipe capabilities
  • Ability to monitor multiple devices at one time from one universal dashboard

Today’s not the day to get a call about a data breach or stolen device without knowing what your next step will be. Today is the day to start using Prey to ensure your devices, data, and network are protected properly.

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