Asset Management

Take control of your laptop lending program with Prey

In today's educational landscape, 1:1 technology programs have emerged as a catalyst for transformative learning experiences. Schools and universities are equipping students with learning devices empowering them to access a vast array of educational resources. However, for IT teams, that presents its own unique set of challenges. This is where Prey comes in to meet their demands.

June 22, 2023

In today's educational landscape, one-to-one technology programs have emerged as a catalyst for transformative learning experiences. By equipping students with learning devices, educational organizations empower them to access a vast array of educational resources, collaborate with peers, and engage in personalized learning. The 1:1 model promotes digital fluency and prepares students for the technology-driven world they will encounter beyond the classroom.

However, alongside the benefits of these programs, it is crucial to recognize the importance of safeguarding the devices within an educational laptop lending program. With a significant investment in technology, it becomes imperative to protect these valuable assets. Safeguarding the devices ensures their longevity, reduces repair and replacement costs, and maximizes the return on investment for educational organizations. Institutions can enhance security by implementing robust security measures to prevent unauthorized access, protect sensitive data, and maintain a safe and controlled student digital environment. This is where Prey comes in to meet IT teams’ demands.

Challenges of managing student laptop loans during remote learning

Managing student laptop loans during remote learning presents its own unique set of challenges. One of the significant hurdles is the lack of physical supervision and control over the loaned devices. Without students physically present in the school or institution, it becomes challenging to ensure the proper use, care, and timely return of the laptops. It's like trying to herd virtual cats, except the cats are laptops, and they have an uncanny ability to disappear into the virtual abyss.

Managing student laptop loans during remote learning can be a daunting task. This is especially true considering the unique set of challenges that come with it. Below are some challenges that institutions may face when managing student laptop loans:

  1. Lack of Physical Oversight
    Without students physically present, ensuring the proper use and care of loaned laptops becomes challenging. To address this, establish clear guidelines and expectations for laptop usage, including responsible handling and regular maintenance checks.
  2. Timely Return and Tracking
    Remote learning can make it difficult to enforce return deadlines and track the whereabouts of loaned laptops. Implement a system that includes automated reminders for return dates and utilizes tracking software to monitor device locations.
  3. Limited Device Visibility
    Remote learning may limit visibility into how students are using loaned laptops, making it harder to identify potential misuse or unauthorized access. Promote digital citizenship and educate students about responsible online behavior to minimize risks. Additionally, consider using monitoring software that respects student privacy while providing insights into device usage patterns.
  4. Device Damage and Maintenance
    Without physical supervision, it's harder to prevent damage or address maintenance issues that may arise during remote learning. Encourage students to handle devices with care and provide resources for basic troubleshooting. Consider offering remote technical support to address maintenance concerns promptly.

To overcome these challenges, educational organizations can implement solutions Like Prey to regain control and mitigate the difficulties of managing student laptop loans during remote learning. Prey allows administrators to remotely monitor and track loaned devices, set return reminders, and enforce loan policies. By providing visibility and control over loaned laptops, Prey helps educational institutions navigate the remote learning landscape more confidently, ensuring the safe and efficient management of student laptop loans.

Leveraging Prey's Device Security Suite for Student Device Management Solution

In the realm of educational institutions, the integration of technology has revolutionized the way we learn and engage with knowledge. However, along with the benefits come concerns regarding security and device management. With the ever-growing number of devices in use, maintaining the safety of educational fleets and adhering to regulations becomes a challenging task. This is where Prey's Device Suite steps in as a powerful solution.

Effective Device Tracking & Monitoring

Educational organizations can reap numerous benefits from Prey's advanced device tracking and monitoring capabilities. By leveraging Prey's technology, institutions gain real-time visibility into the whereabouts of their devices, ensuring their safety and preventing loss or theft. Through GPS, Wi-Fi triangulation, and geo-IP, Prey enables the creation of geofences and alerts, allowing educational institutions to set virtual boundaries and receive notifications when devices enter or exit specific areas. With Prey, managing device location becomes a breeze, providing a layer of protection that benefits both students and educational organizations

By leveraging Prey's tracking and geo-fencing technologies, educational organizations can effortlessly manage loans, reduce the risk of loss or theft, and maintain the safety of their valuable assets. Prey offers a wide range of security benefits that go beyond a mere tracking tool:

  1. Loss Prevention
    Devices tend to grow legs and often go on unexpected adventures. However, IT admins can swiftly locate missing, stolen, or rogue devices that fail to comply with persistent tracking tool capabilities. This minimizes losses and ensures that valuable resources are not misplaced.
  2. Prevent Unauthorized Use
    When a security incident happens, uninvited guests attempting to access school devices can pose a significant threat. Prey allows IT schools to detect and lock the device to prevent unauthorized access, protect student data, and maintain a secure learning environment.
  3. Identifying location and usage Patterns
    Prey offers insights into device location and activity patterns that seem off and can potentially lead to security policy breaches. IT teams can identify trends and understand student device behavior.
  4. Maintenance and Support
    Devices require regular maintenance and occasional troubleshooting. Prey offer valuable HW information, enabling IT teams to proactively address maintenance needs, provide timely support, and minimize disruptions to the learning process.

Device Loan Manager for your  1:1 Student Program

Prey offers an excellent solution for educational organizations looking to implement a Device Loan Manager for their 1:1 student programs. This comprehensive tool allows institutions to track and manage the distribution and return of devices easily. With Prey's Device Loan Manager, schools can set loan periods, send automatic reminders to borrowers, and receive notifications when loans are overdue. This streamlines the loan process, ensuring accountability and enabling efficient management of device loans within the educational ecosystem.

Visibility and Inventory of Laptops Assigned to Faculty and Students

Educational organizations can greatly benefit from Prey's visibility and inventory management features. Prey allows institutions to maintain an organized inventory of laptops assigned to both faculty and students. With customizable labels and filters, it becomes effortless to group and locate devices based on their assigned users, technical attributes, or other customized criteria. This level of visibility enables efficient tracking, easy identification of devices, and streamlined device management for educational institutions.

How can Prey help with this:

  1. Organized Device Inventory
    Prey enables educational institutions to maintain a centralized inventory of laptops assigned to both faculty and students, ensuring easy access and tracking.
  2. Customizable Labels and Filters
    Institutions can categorize devices based on assigned users, technical attributes, or other customized criteria, allowing for efficient sorting and identification of laptops.
  3. Quick Device Location
    With enhanced visibility, administrators can easily locate laptops assigned to specific individuals or departments, reducing search time and streamlining device management.
  4. Tracking Device Utilization:
    Prey's inventory management features provide insights into device utilization patterns, allowing educational organizations to optimize their resources and plan future investments.
Accountability and Management of Laptop Loans

Prey's comprehensive suite of features empowers educational organizations to establish accountability and effectively manage laptop loans. With the ability to assign users, set return dates, and activate security measures when loans are overdue, Prey ensures that devices are properly accounted for and returned on time. By automating loan management processes and providing timely notifications, Prey simplifies the administrative burden and enhances the overall efficiency of laptop loan programs.

How can Prey help with this:

  1. User Assignment
    Prey allows educational institutions to assign laptops to specific users, ensuring clear accountability and ownership of devices.
  2. Return Date Alerts
    Administrators can set return dates for loaned laptops, and Prey sends notifications to borrowers as the deadline approaches, facilitating timely returns.
  3. Overdue Loan Security Actions
    In cases of overdue loans, Prey enables administrators to activate security measures like remote locking, wiping, or sending alert messages to the devices to ensure compliance with loan policies and protect the institution's assets.

Incident Response Action

Implementing an incident response action plan is crucial for educational organizations, and Prey offers a robust solution in this regard. With Prey, institutions can swiftly respond to incidents like loss, theft, or even rogued devices. Through features like remote locking, alarming, and message alerts, administrators can take immediate action to locate and secure the devices. Prey's incident response capabilities enable educational organizations to mitigate risks and ensure the safety of their devices and sensitive data.

How can Prey help with this:

  • Remote Locking
    In case of loss or theft, Prey allows administrators to lock laptops remotely, preventing unauthorized access to sensitive data and protecting the institution's information.
  • Alarming and Message Alerts
    Prey enables the activation of alarms and message alerts on lost or stolen laptops, increasing the chances of their recovery and discouraging theft.
  • Geolocation Tracking
    With GPS and Wi-Fi triangulation, Prey helps educational organizations locate misplaced or stolen devices, aiding in their recovery.
  • Data Protection
    By implementing incident response actions, institutions can protect student and faculty data stored on laptops through Prey’s Remote Wipe feature, mitigating the potential impact of a security breach.

Prey-tecting the Future: Safeguarding Student Laptop Loans

Prey's ability to address the unique challenges of remote learning, such as limited oversight and device protection in compliance with FERPA regulations, makes it an invaluable tool for educational institutions. With its robust features, Prey streamlines loan tracking, enhances device security, and simplifies inventory management. It's like having a virtual guardian angel for your laptops, ensuring they stay safe and sound.

By providing remote tracking, location services, and incident response actions, we can equip IT administrators with the necessary tools to protect their institution's assets and safeguard student and faculty data. With Prey, educational organizations can have peace of mind, knowing that their student laptop loans are well-managed and protected in the remote learning environment.

On the same Issue

The future of device lifecycle management in K-12 schools

The world of K-12 education is evolving rapidly, especially in the post-pandemic, remote-forward world. Technology plays an increasingly pivotal role in learning.

January 19, 2024
keep reading
Technology needs assessment for schools

Learn how to perform a technology needs assessment for your K–12 institution. Make a plan for proper device management for your school.

December 20, 2023
keep reading
A guide to K-12 device lifecycle management

Discover how K-12 institutions can improve device lifecycle management to transform the use of technology and enhance the learning process.

December 16, 2023
keep reading
Device security and cyber security in K-12: tips for IT teams

Boost device security and cyber security in k-12 schools using IT best practices, tools, and strategies to ensure a safe digital learning space.

December 16, 2023
keep reading